Existing Partner Agencies

The Responsibilities of Partner Pantries:

If your organization is interested in becoming a partner pantry, review some of the responsibilities associated with becoming a successful food pantry.

  • Look Into Existing Resources
    • Investigate the local food resources already present in your area by clicking on Find A Food Pantry, then view pantry options closest to you. Learning about the resources in your neighborhood is an important first step when deciding how you can become a part of the hunger solution.
  • A Mission Statement
    • Create a mission statement for your pantry that summarizes the goals and values of your food pantry. Include the pantry’s target population, and how your pantry expects to serve and feed that population.
  • Obtain 501(c)3 Status From IRS
    • All food pantries must have this approved form before becoming a partner pantry. The 501(c)3 Form can be found online at www.irs.gov, and can take up to six weeks to process. The 501(c)3 is different from your employee identification number (EIN) and your federal identification number (FIN) .
  • Maintain a Clean and Safe Food Storage Site
    • Middle Georgia Community Food Bank requires partner pantries to be able to maintain clean and safe food storage space. Click the Site Visit Guidelines to view the complete food storage protocol.
  • A Budget
    • Your pantry will need a consistent source of money in order to budget for items such as a shared maintenance with the food bank, storage containers, thermometers, cleaning supplies, photocopying of forms, pest control, and the cost of transportation. Your budget can be comprised of a benevolence fund, donations, grants, or other monetary sources.
  • Consistent Number of Staff Members
    • Pantry staff can be comprised of volunteers or paid employees, but you will need enough people to complete the following tasks on a regular basis:
      • - Stock food or bag food for clients
      • - Conduct client intake
      • - Clean and maintain the pantry
      • - Attend meetings and training sessions
      • - Compile records and write reports
      • - Pick up food from the Food Bank.
  • Adequate Transportation
    • You will need reliable and consistent transportation to and from the Food Bank in order to collect food for your pantry.
  • Create Guidelines for Client Eligibility
    • Your pantry should set guidelines in order to delineate whom the pantry will be serving, how often, and with how much food. The IRS states that you cannot require a donation, attendance at a church service, nor work in return for food. However, it is important to decide on eligibility guidelines such as areas to be served.
  • Keep Records
    • Your pantry should keep track of all the food distributed in order to let donors know how you used their donations, and for better tracking of hungry populations in. Feeding America requires its partner pantries to record the date of distribution, the client’s name and address, the number of people in the household, and the number of days that food supply went out.
  • Get Started
    • If you feel like starting a partner pantry is the appropriate hunger solution action for your organization then get started! Remember to start small in order to work out all the details and grow from there. After your food pantry has existed for 90 days, you are then able to apply to become a partner pantry with MGCFB.